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January 12, 2022

Posted by: Lauren Labick

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Updating a Form Using the Gravity Form Plugin

Editing form fields

 

If you have the Gravity Forms plugin, you will need to edit these forms in the backend of your website. In the dashboard, click "Forms" in the left panel. It will be towards the top of the list. You will then see a list of your forms if you have more than one. To edit a form, click on the title of the form. Your form will appear. You can edit a field by clicking on it. All the field options will appear in a panel on the right side of the screen. In this panel, you can change the title of the field, whether or not it is required, add a description, and more. You can delete a field by hovering your mouse over the field and clicking on the trash can icon that appears over the field. You can move a field by hovering your mouse over the field and clicking on the icon that appears over it that has 6 small dots on it. Click this icon, hold your mouse down, and drag the field to where you want it to appear. You can add a new field by clicking the "add field" tab in the panel on the right. You will see a list of fields to choose from. Simply click on the type of field you would like to add, and it will appear at the bottom of your form. You can edit this field and rearrange it the same as you would do for the existing fields. When you are done, click "Save Form" at the top right corner of the screen.

 

How to access your database of form entries

 

If you want to access the database of form entries, head to the Gravity Form plugin in the left panel on the dashboard by clicking "Forms". Hover your mouse over the form you would like to access. You will see the word "Entries" appear below the title. Click on "Entries". You will see a list of your entries and it will display the name, email, phone number, etc. To view the full entry, click on the name of the entry. On the entry page, you can delete it, edit it, print it out, or choose to resend the submission notification.

 

Adding or changing an email address recipient

 

To edit the email address(es) that receives form notifications, click "Forms" in the left panel of your dashboard. Click on the title of your form. At the top of the page, hover your mouse over "Settings" and click "Notifications". There will likely only be one notification in the list. Click the title to edit it. Here, you can change the name of the notification (seen from the backend only), you can add, remove, or edit email addresses under "send to email". If you want to add email addresses, simply separate them with a comma. You can change the subject line of the email notification as well. When you are done, click "Update Notification" at the bottom of the page to save.

 

Editing the confirmation message 

 

To edit the confirmation message that appears after a user submits a message through your form, click "Forms" in the left panel of your dashboard. Click on the title of your form. At the top of the page, hover your mouse over "Settings" and click "Confirmations". There will likely only be one confirmation in the list. Click the title to edit it. Here, you can change the message that is displayed after someone submits the form. This is usually some sort of "thank you" message, but you can change it to anything you like. You can use the tools to change the fonts, add hyperlinks, and more. Click "Save Confirmation" to save your changes.

 

Learn more about Gravity Forms

 

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